Privacy Statement Netwerven B.V.

Endouble

Who are we?

We are Netwerven B.V. (trading as Endouble). Netwerven B.V. is a part of RGF Staffing, but this privacy notice considers only activities of Netwerven B.V.. The privacy statement uses the terms “Endouble”, “Netwerven B.V.”, “we”, “us” and ”our” which all refer to Netwerven B.V.

What does Endouble do?

Endouble specializes in creating and optimizing career platforms, ‘Talent Acquisition Platforms’. Among other things, we help our clients with insight into online recruitment. Endouble was founded in 2006 and has been part of RGF Staffing since 2016.

Controller

Endouble is responsible for the personal data processed through the websites of Endouble (endouble.com en workingatendouble.com).

Exchange of data

Endouble can engage third parties to carry out certain activities (like services such as maintenance of software, applications and websites and the offering of data storage, crm and internal audits). Those parties only process the personal data necessary to carry out the outsourced work. Endouble has contractual and organizational measures in place to ensure third parties process your personal data solely for the aforementioned purposes and as much as possible within the EEA. In the incidental case where data is stored outside the EEA, a level of protection that is at least at the level of the GDPR will be ensured.

Obligations imposed by law that apply to Endouble (including the General Data Protection Regulation, Implementation Act General Data Protection Regulation, Telecommunications Act) also apply to these third parties. This is part of the processing agreement between Endouble and the processor.

From whom do we collect personal data?

  • Visitors to websites of Endouble
  • Applicants at Endouble
  • Anyone who contacts Endouble

In what way are personal data collected?

We collect personal data that you provide us for example by filling out a contact form or application form, by setting up an alert, by signing up for our newsletter or an Endouble event or by sending us a letter or email.

When you interact with our website(s), some personal data is gathered. Endouble also uses cookies that give insight into how you use our website. This helps us improve pages to make them more relevant to you and to make it easier for you to navigate. More information can be found in the subject Cookies in this statement.

Endouble can process personal data for clients. in this case the client is controller in the meaning of the GDPR. We advise you to read the privacy statement on the relevant website.

What personal data do we collect?

When you fill out a contact form or send us an e-mail or letter, we process your contact details and the content of the question or comment.

When you apply for a job at Endouble, we process your name, address, place of residence, telephone number, e-mail address, gender, skype id (if applicable), resume, outcomes assessment (if applicable). A picture is only processed if it’s part of the resume. Other information, such as marital status and nationality, is only processed by us if you wish to share that information with us (for example by including these details in the motivation letter).

When you interact with our website(s), we will collect information on your IP address, browser type and operating system.

When you set up an alert, we process your name, e-mail address and preferences.

When you subscribe to our newsletter or an Endouble event we will process your name and email address.

For what purposes and on what legal basis do we process data?

Legitimate interest

We use data to:

Maintain contact with you in the context of the application procedure (including sending a survey afterwards);

To assess whether you are suitable for the position you are applying for;

Answer questions, comments and complaints;

Send vacancies from a job alert (workingatendouble);

Send newsletters;

Register your subscription for an Endouble event;

Maintain contact with you due to interest that you have shown in our products.

Legal obligation

Laws and regulations can oblige us to process personal data for a government agency. For example, for the Tax Authorities or a law enforcement agency.

Legitimate interest

We process information on your IP address, browser type and operating system to monitor security of our servers and to protect other users from malicious activity.

(Statistical research)

We evaluate and improve products and services by using statistical research. Only aggregated data (disconnected from directly identifiable data) are used for this statistical research. The research results are exclusively on aggregated level and can not be traced back to individuals.

Consent

We combine data (collected via cookies and by submitting data via the website) to create a  profile. We will use this profile to determine whether or not your company could be a future client. To determine this we might contact you via the submitted contact details.

To whom do we provide your data?

Endouble will only provide your personal data to third parties if a legal obligation exists (eg to the Tax Authorities or a tracking authority).

Storage

Endouble stores data as much as possible within the EEA. In the incidental case where data is stored outside the EEA, a level of protection will be ensured that is at least at the level of the GDPR. Data will no longer be stored than necessary for the purposes for which this data were obtained. How long certain data are kept depends on the nature of the data and the purposes for which they are processed. This means the retention period can differ.

Data relating to an application will be removed or anonymized within 4 weeks after completion of the application process. After the retention period we will only use anonymized data for historical and statistical purposes. The 4-week period can be extended to one year if you give us permission. We will specifically ask for this.

Data relating to questions, comments and complaints will be removed after (final) settlement thereof.

Information provided due to interest in our products (for example by subscribing for an Endouble event), as well as the information collected via tracking cookies, is kept for up to 2 years unless you previously indicate that you are no longer interested. In this case we will remove your personal data immediately.

Personal data used for sending alerts, will be removed as soon as you indicate indicate (for example by the link in the email) that you no longer wish to make use of this service.

Data processed for sending the newsletter will be removed as soon as you indicate (for example by clicking on the ‘ unsubscribe’ link in the email) that you no longer wish to receive it.

Data relating to the security of our servers will be stored for at least 3 months and removed after about 1 year.

Cookies

What are cookies?

Cookies are small text files. When visiting a website these will be saved on your computer. When visiting a website your browser checks whether these files are present and what your preferences are. Based on that, the website can apply your preferred settings.

A distinction is made between different kind of cookies.

Functional cookies

Our website uses these cookies to ensure that the site functions properly:

– By remembering information entered in (contact) forms,

– By storing preferences such as language and location,

These cookies are always placed.

Analytical cookies

We use cookies to determine which parts of the website are most interesting for our visitors. These cookies measure how people interact with our websites. This is how we find out which information is important to you and how we can improve it. For this we use cookies of Google Analytics.

These cookies are always placed.

We use cookies for:

  1. Tracking the number of visitors on pages of our website;
  2. Keeping track of the amount of time visitors spend on our website;
  3. Determining the order in which visitors visit pages of our website;
  4. Improving the website.

Marketing cookies

Information is collected about how you use the pages on our website(s) so that for example the blogs can be personalized. Usually the content of the blogs and / or downloads is used to make assumptions about your interests. Based on these assumptions, it is then determined which content will be displayed in the future.

The collected information is combined with previously collected information about your interests, so that we can measure the effectiveness of blogs that you see. Information is also collected about which blogs have been shown and / or downloaded, how often this has been done, when they have been shown and whether you have taken action, for example by filling in the contact form or request for a demo.

These cookies are only placed after consent has been given.

Other / unforeseen cookies

Because of the way the internet and websites work, it may be that we do not always have insight into the cookies that are placed by third parties via our website. This is especially the case if our web pages contain so-called embedded (embedded) elements;

these are texts, documents, pictures or films that are stored with another party, but shown on, in or via our website.

List of cookies

ProviderNameFunctionExpiresTypeLink
Hubspot__hsscThis cookie keeps track of sessions. This is used to determine if HubSpot should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp.30 minMarketinghttps://knowledge.hubspot.com/articles/kcs_article/reports/what-cookies-does-hubspot-set-in-a-visitor-s-browser
__hssrcWhenever HubSpot changes the session cookie, this cookie is also set to determine if the visitor has restarted their browser. If this cookie does not exist when HubSpot manages cookies, it is considered a new session.SessionMarketing
__hstcThe main cookie for tracking visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).13 monthsMarketing
hubspotutkThis cookie is used to keep track of a visitor’s identity. This cookie is passed to HubSpot on form submission and used when deduplicating contacts.13 monthsMarketing
Google Analytics__gaMeasures website visitors (anonymously)26 months after last session / update*Analytics (Necessary)https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
__gidMeasures website visitors (anonymously)24 hoursAnalytics (Necessary)
Endouble.comsrcUsed to identify users source. Part of GA tracking1 monthAnalytics (Necessary)
srcpUsed to identify users source. Part of GA tracking1 monthAnalytics (Necessary)
viewed_cookie_policyKeeps track of cookie consent1 yearAnalytics (Necessary)
Hotjar_hjidHotjar cookie. This cookie is set when the customer first lands on a page with the Hotjar script. It is used to persist the random user ID, unique to that site on the browser. This ensures that behavior in subsequent visits to the same site will be attributed to the same user ID.1 yearMarketinghttps://www.hotjar.com/legal/policies/cookie-information
LinkedInLinkedIn Insight TagCollect site visitors data, including URL, referrer, IP-address, device and browser characteristics, (user-agent) and time-stamp. This data is coded and P-address are shortend. Direct identification of users is deleted after 7 days to make the data pseudonym. Pseudonym data is deleted after 90 days.90 daysMarketingFAQ: https://www.linkedin.com/help/linkedin/answer/65521

Policy: https://www.linkedin.com/legal/conversion-tracking

GoogleGoogle Anaytics remarketingfunctionality offered by Google Analytics that allows us to use our existing Google Analytics data to advertise to users that have already visited our website.26 monthsMarketingAbout Remarketing: https://support.google.com/analytics/answer/2611268?hl=en-GB&utm_id=ad

Policy: https://support.google.com/analytics/answer/2700409?hl=en-GB&utm_id=ad

Removal and refusal of cookies

Adjust your browser settings if you don’t want websites to place cookies on your computer so you get a warning before cookies are placed. You can also change the settings in a way that your browser refuses all cookies or only cookies from third parties. You can also delete cookies that have already been placed on your device. Make sure you adjust the settings for each browser and computer you use.

Be aware that if you do not allow cookies from our website, we are no longer able to guarantee that our website fully functions. Some functions of the site may be lost or you can no longer see certain parts.

How you can change these settings differs per browser (Internet Explorer, Edge, Firefox, Chrome, Safari, Opera etc.). If necessary, consult the help function of the browser. If you want to switch off cookies from specific parties, you can do so via www.youronlinechoices.eu.

Rights

As a relation of Endouble, or visitor of our websites, you have the following rights under the General Data Protection Regulation:

Right of access

You have the right to ask Endouble whether your personal data are processed. Is this the case, you have the right to access this personal data.

Right to rectification

If it is clear that the data that Endouble processes are incorrect and/or incomplete, you can submit a request to correct or supplement the data.

Right to be forgotten

In some cases you have the right to have the personal data erased. Endouble will comply with these requests, provided no justified reasons remain for the processing (after the end of the aforementioned retention periods data will automatically be deleted, you do not have to take any action for this).

Right to restriction of processing

When a request is submitted, Endouble will only process the personal data with permission of the person to whom the data relates. An exception applies when Endouble needs the data for a legal claim. During this period (a reasonable period must be determined in consultation) the data will not be processed by Endouble.

Notification obligation

Endouble informs every recipient, to whom personal data have been provided, of the rectification (correction or addition), erasure or limitation of processing. If you request for it, Endouble will provide information about the recipients of the personal data.

Right to data portability

At your request we can give you all personal data that you provided to Endouble in a structured, common and machine-readable format.

Right to object

Anyone whose personal data Endouble processes, has the right to object to this processing. Endouble will comply with this unless there are justified grounds to continue processing them.

Automated individual decision-making

You have the right not to be a subject to a decision based solely on automated processing with legal consequences or which otherwise produces legal effects that might affect you. An exception applies when that decision is necessary for the conclusion or execution of an agreement or based on explicit consent.

Complain

Endouble will make every effort to resolve a complaint in a satisfying way. If we can’t come to a solution together we would like to point out the right to submit a complaint to the Dutch Data Protection Authority (DDPA). You can also file a complaint with the DDPA when you appeal to one of the above rights and Endouble doesn’t handle accordingly.

Submitting request

To use these rights we ask you to submit a request. This request can be submitted in writing as well as via the email. Endouble needs to verify the identity of the submitter of the request. If this is not Yet possible, Endouble will ask for additional information to determine your identity. For this reason, Endouble may ask for a previously emailed request to submit it in writing after all.

Endouble has four weeks, starting from the receipt of the request, to assess whether the request is justified. The request is assessed by the Data Protection Officer of Endouble. We will respond to the request within four weeks.

Costs

Endouble will not charge any costs to comply with the request. An exception applies when requests are unfounded or excessive (eg repeatedly submitting requests). In these cases, Endouble can decide to charge a reasonable administrative fee or refuse to comply with the request.

Contact details

Netwerven B.V.

Asterweg 20 F1

1031 HN Amsterdam

FG: mr. Alex Gleusteen

email: privacy@endouble.com

ENDOUBLE

Asterweg 20 F1

1031 HN Amsterdam

(+31) 20 2400240